Hiring Guide

Office Manager

Specific duties of an Office Manager can vary from business to business — along with factors like company culture, work environment, and team dynamics — it’s vital to tailor any job description and interview content to your company’s needs and expectations.

Multiple images showing happy people in their workplace

Office Manager interview templates

Why you should hire an Office Manager

Office Managers help companies achieve success by overseeing and supporting all administrative duties in an office and ensuring processes are effective and efficient. They are often responsible for overseeing other office staff and communicating with leadership to provide regular administrative and operational updates.

In this hiring guide, we'll provide everything you need to hire a great Office Manager.

Top 12 skills for Office Managers

Office Management and Maintenance

Facility/Supply Management
Budgeting
Process Improvement

Administrative Capabilities

Organizational Skills
Multitasking
Attention to Detail

Leadership and Team Management

Delegating
Performance Management
Conflict Management

Problem Solving

Critical/Analytical Thinking
Business Acumen
Decision Making

Sample Office Manager job description

Office Managers coordinate the overall flow of an office and support the needs, efficiency and safety of office staff through essential administrative and financial tasks. Their role spans over several office necessities including the maintenance of a pleasant work culture, developing resources, tools and initiatives for employees, organizing/booking meetings, ordering office supplies, managing office technology, budgeting and payroll among others. Performing this role requires excellent organizational and problem solving skills as well as the ability to multitask and collaborate with others.

Sample questions for Office Managers

Question 1

Imagine you join a company that has multiple vendors for office supplies. You're asked to switch to one supplier to cover all the office's needs. How would you choose a vendor?

Alycia Damp's portrait image
Hireguide I/O Psych Validated
Alycia Damp, PhD IRHR

What does this question reveal?

Candidate has the ability to create efficiencies through managing vendors effectively

Answer tips

  • Analyzes vendor offerings (items, prices, customer service, shipping, etc.)
  • Would create a dataset to track information on suitable vendors
  • Checks recommendations, reviews, or other data to determine the best option
  • Ensures vendor selection is aligned with relevant business objectives/priorities
  • Shares examples from past experience with analyzing and selecting vendors

Question 2

In your previous/current role, how have you dealt with a small budget or lack of resources? Describe a specific scenario and how you managed it effectively.

Haya Bakour image portrait
Hireguide I/O Psych Validated
Haya Bakour, MSc I/O Psychology

What does this question reveal?

Candidate has the ability to operate with a tight budget and make appropriate trade-offs

Answer tips

  • Clearly explains the situation, objectives, challenges, and steps they took
  • Revisits expenses, analyzes costs and checks priorities
  • Analyzes pros and cons of potential outcomes and solutions (opportunity costs)
  • Discusses the results and their impact on the business and stakeholders
  • Discusses key learnings and takeaways